Restaurant invoice audit software for independent operators
Your suppliers send hundreds of line items a month. A few cents here, a new surcharge there, a case you were billed for but never got. No operator has time to audit every invoice by hand. InvoiceWatch does it for you and flags only what changed.
What is a restaurant invoice audit?
A restaurant invoice audit is the practice of checking supplier invoices line by line to confirm you are paying the price you agreed on, getting the quantity you ordered, and not absorbing new fees you never approved. Done by hand it means digging through PDFs and comparing them to last month. InvoiceWatch turns that into supplier invoice monitoring that runs in the background and tracks every item's price over time, across national distributors, produce suppliers, meat vendors, seafood vendors, and local suppliers.
Common invoice problems restaurants miss
Price creep
The same item inches up a little at a time until your food cost has quietly drifted, with no single jump big enough to notice.
Hidden fees and surcharges
New fuel surcharges, delivery fees, and market adjustments appear on an invoice and then stay there for good.
Short deliveries or quantity mismatches
You are billed for more cases than showed up, and the difference is easy to miss against a busy week.
Credits that never show up
A promised credit for a return or a bad case gets agreed on the phone and then never lands on a statement.
Why spreadsheets fail
Spreadsheets assume someone has time to type in every line of every invoice, every week, forever. In a working kitchen that does not happen. Even when it does, a spreadsheet only shows the numbers you entered, in the format you entered them, so a case price and a per-pound price never line up, and a slow creep across months hides in plain sight. The audit is only as good as the last person who kept it current, and that person is busy running service.
How InvoiceWatch works
Forward your invoices
Send them to your private InvoiceWatch address, or drop in PDFs and photos. That is the whole setup.
We read every line
We normalize each item and track its price per vendor over time, so case prices and per-pound prices finally compare.
Get one weekly email
Every price hike, new fee, creeping item, and possible short delivery, with the invoice to back it up.
Start auditing your invoices
Sign up, then forward your first few supplier invoices. Your first weekly email shows any price hikes, hidden fees, unusual quantity changes, or possible short deliveries we find.
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